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Standard documents


In our contacts and conversations with decision-makers at growth companies, investors and business consultants, as well as in our survey of technology transfer offices and our regular dealings with patent agents and other intermediaries, we detected a significant need for high-quality standard legal documents, with clear explanations and, where appropriate, checklists and additional explanatory memoranda.
 
To this end, we've created a set of legal templates, checklists and memoranda. These documents are (i) available for free and immediately downloadable, (ii) available for free upon request, or (iii) available at a preferred fee upon request.
 
Please find below an overview of our available standard documents. Should you need a standard document which is not mentioned below, please send an e-mail to This email address is being protected from spambots. You need JavaScript enabled to view it. and we will get in touch with you.
 
Please request the standard documents in which you are interested one by one and leave your contact details in the request form.

Type Subject Available
languages
 
Legal template Articles of association - private SA NV EN-NL-FR Available for free upon request.
Legal template Minutes for the EGM of an SA/NV EN Available for free. Download here.
Legal template Minutes for the AGM approving the annual accounts EN Available for free upon request.
Legal template Resignation letter - SA/NV director EN Available for free. Download here.
Legal template Proxy form - AGM EN Available for free upon request.
Legal template Written consent in lieu for an AGM EN Request a favourable quote now.
Legal template Written consent in lieu for an SGM EN Request a favourable quote now.
Legal template Minutes of the BoD meeting approving the annual accounts and calling the AGM EN Request a favourable quote now.
Legal template Director waiver letter - AGM EN Available for free. Download here.
Legal template Director waiver letter - SGM EN Available for free. Download here.
Legal template Proxy form - SGM EN Available for free. Download here.
Legal template Auditor waiver letter - AGM EN Available for free. Download here.
Legal template Auditor waiver letter - SGM EN Available for free. Download here.
Legal template Annual management report EN Available for free upon request.
Legal template Uitgiftevoorwaarden van de converteerbare obligatielening NL Request a favourable quote now.
Legal template General conditions EN/NL Available for free upon request.
Legal template Non-disclosure agreement (NDA) EN/FR (NEW) Available for free. Download the English and/or French version.
Legal template Employment contract FR/NL (NEW) Available for free. Download the French and/or Dutch version.
Legal template Trademark license agreement EN Request a favourable quote now.
Legal template Material transfer agreement EN Request a favourable quote now.
Legal template Research collaboration agreement EN Request a favourable quote now.
Legal template Manufacturing agreement EN Request a favourable quote now.
Legal template Cookie policy EN/NL (NEW) Available for free. Download the English and/or Dutch version.
Legal template Privacy policy EN/NL (NEW) Available for free. Download the English and/or Dutch version.
Legal template General terms and conditions for a webshop EN/NL Available for free upon request.
       
Memo Taxation of stock option in Belgium - general brochure EN Available for free. Download here.
Memo Tax incentives for innovation and R&D EN Available for free. Download here.
Memo Expat status EN Request a favourable quote now.
Memo Notional interest deduction EN Available for free. Download here.
Memo Patent-related tax incentives EN Available for free. Download here.
Memo Conflicts-of-interest procedure under Art. 523 Company Code EN Request a favourable quote now.
Memo Memorandum on incorporation of an SA/NV EN Available for free. Download here.
Memo Incorporation of and differences between an SA-NV and an SPRL-BVBA EN Request a favourable quote now.
Memo Alarm bell procedure - Arts. 633 -634 C.C EN Request a favourable quote now.
Memo Director's liability (BVBA) EN Request a favourable quote now.
Memo Corporate and fiscal calendar EN Available for free. Download here.
Memo Financial assistance EN  Request a favourable quote now.
Memo Protection of privacy during the processing of personal data EN Request a favourable quote now.
Memo Material transfer agreement EN Request a favourable quote now.
Memo Non-disclosure agreement EN Available for free. Download here.
Memo Manufacturing agreement EN Request a favourable quote now.
Memo Guidance on webshops EN Request a favourable quote now.
       
Checklist Articles of association for a private SA NV EN Request a favourable quote now.
Checklist Licensing-out checklist EN Request a favourable quote now.